The Fire Safety Register

The Fire Safety Register is mandatory for many public-access buildings. It records all fire prevention and building safety information: inspections, evacuation drills, staff training, incidents and maintenance interventions. It is essential to demonstrate regulatory compliance during inspections.

Oui, sous conditions. En 2002, feu la Commission centrale de sécurité a estimé, lors de sa séance du 5 septembre, que la réglementation permettait l'utilisation d'un registre de sécurité électronique, à condition que deux critères soient respectés : il doit être conforme aux exigences de l'article R. 123-51 du Code de la construction et de l'habitation, et les inscriptions qu'il contient doivent pouvoir être consultées et imprimées à tout moment, avec authentification par signature manuscrite.BatiFire a été conçu en respectant ces exigences, ce qui en fait une solution 100 % légale pour dématérialiser votre registre de sécurité.

The fire safety register for public access buildings and other structures is governed by the Building and Housing Code, the Labour Code (insofar as it relates to fire safety), and other relevant legislation. It covers fire risk prevention in public access buildings, as well as in workplaces, commercial buildings, multi-occupancy residential buildings, high-rise buildings, and so on.

The Labour Code register applies solely to establishments employing staff and meets all the safety obligations imposed by the Labour Code. BatiFire offers a dedicated solution for every scenario.

Yes. The platform can manage a single public building or a network of dozens or hundreds of sites, regardless of their sector. Each site has its own digital register, and a centralised dashboard provides a consolidated view of compliance across the entire network.

Read our full article: ‘Managing your public building safety register across multiple sites’

The CMMS manages equipment maintenance. The digital safety log focuses on regulatory compliance (periodic inspections, traceability of reports, training, works, and preparation for inspections). The two are complementary but do not cover the same needs.

See also ‘Digital safety log vs CMMS: a comprehensive comparison’

Key criteria: integrated ERP regulatory compliance, multi-user management with customisable permissions, multi-site capability, PDF reporting for regulatory bodies, and automatic alerts for deadlines.

See also our ‘Comprehensive guide to choosing safety register management software’

In particular, the Commission checks that the register is kept up to date, that periodic inspections have been carried out, that any observations and requirements have been addressed, and that staff have received training. With BatiFire, all this supporting documentation is centralised and available at the click of a button on the day of the inspection.

Read our article ‘Everything you need to know about preparing for a public access building safety inspection’

It must be updated continuously whenever an inspection, maintenance action, technical intervention or evacuation drill is performed. It must also be updated when:
● a fire safety system is commissioned or modified,
● a periodic technical inspection is carried out (extinguishers, alarms, smoke extraction, etc.),
● an incident or malfunction occurs.

Yes, it is mandatory in public-access buildings under fire safety regulations. It must be kept up to date and presented during official inspections. Failure to provide it may result in warnings, corrective orders or an unfavorable safety report.
What must a Fire Safety Register contain?
It must include:
● periodic inspection reports (electrical systems, fire alarm systems, smoke extraction, extinguishers, etc.)
● maintenance and technical intervention records
● fire safety instructions
● staff training and evacuation drills
● safety committee inspection reports
● recorded incidents or anomalies

A fire safety log must contain various types of information relating to the safety of the building, including:

- periodic inspections of technical installations (electrical systems, fire alarm systems, smoke extraction systems, fire extinguishers, etc.)
- maintenance work and interventions
- fire safety instructions
- staff training and evacuation drills
- reports from safety committee inspections
- incidents or anomalies identified

‍These elements ensure rigorous monitoring of fire safety within the premises.

Responsibility lies with the building operator or facility manager. Depending on the organisation, it may be delegated to a fire safety officer, HSE manager, or maintenance manager. The register must remain accessible at all times.

It must be stored within the building and easily accessible for inspection authorities, typically at the reception, the security post or the main technical office.

Yes, a digital Fire Safety Register is allowed if all required information is properly recorded and accessible. Digital solutions like BatiFire enable centralised tracking, multi-site management and easier compliance preparation.

The Fire Safety Register focuses on fire risk prevention in public-access buildings. The Single Fire Safety Register has a broader scope, often covering employee safety obligations in workplaces.

It may result in:
● inspection remarks
● compliance orders
● unfavorable safety commission opinion
● in critical cases, administrative closure of the facility